Digital Document Archiving
Document Archiving Services are critical to any business that creates vast amounts of paper. Document archival methods differ from organization to organization. Below is what we feel are the key components to a successful back file conversion.
Bar Coding for Document Tracking – Even before your documents leave your location a tracking system is implemented. Each box is labeled and scanned into a database. This type of logging allows us to provide you with real time status of where your documents are should you require a document before it has been imaged.
Many businesses prefer smaller pick-ups rather than one large one. It is imperative that any scanning service bureau understand that your documents are irreplaceable. Every effort should be made to make you feel comfortable with the entire process.
Document Prep – Preparing the documents before scanning. This Includes removing staples, paper clips and post its from the paper. Torn sheets are repaired and index data is visually verified.
Scanning - The documents are in most cases bar-coded to help eliminate data entry errors. Now the documents are ready for scanning using our Virtual Rescan (VRS) Bell & Howell scanners. This hardware & technology ensures every image has the perfect contrast and brightness ratios. All of our scanners employ whistle miss-feed detection to ensure no documents are lost due miss-feeds. We can scan your documents in color, grey-scale, or black and white and at the DPI (dots per inch) of your choosing.
Quality Assurance - Every digital image is always visual checked by our QC operators for brightness, contrast, clarity and alignment. Once scanning and quality assurance are complete, we output the images in the format of your choice. Some examples are TIFF, Jpeg, PDF or Microsoft files Word & Excel. Our highly trained staff will visually inspect every image and make all necessary corrections to an image before it is released to our data verifiers and ultimately you.
Document Indexing – Every document must be retrieved once scanned, therefore we take the utmost care in building our indexes. We will help you design your indexing characteristics by mimicking your present file system. This will allow you to transition from a paper based file management system to an electronic imaging system with ease.
Your documents can be indexed by one or more fields. Indexed data can be compared to tables or databases you may have to ensure accuracy. Tables can also be used to populate other fields. Additionally, key index fields can be double keyed to help eliminate errors. Let us help you with your indexing we'll make sure that your document retrieval works fast and accurate. Guaranteed!
Database Creation – Your images are now ready for search and retrieval. We offer varying levels of search and retrieval software. Whether you require 300 concurrent user access or single user access we have a viable solution for you. As always single user access is free of charge! Learning our software only takes minutes not days.
In Conclusion - We will save you time and money. The costs of buying high capacity scanners, software and paying employees to perform these types of large scale back file conversions can be expensive and time consuming.
Our typical off site scanning service offers many advantages to our clients including fast project turnaround time, high quality scans, and the most aggressive pricing in the market.
IT Consulting
Our advice is grounded in reality. We want you to succeed. You will find us hard working and willing to go the distance. We will take the toughest of your problems and help you solve them. We will act as a change agent helping you realize your potential.
Agile adoption
Many companies in this realm use this as a buzz word following every prescribed principle out there. We are different. We understand that whatever process you may choose at the end of the day it is about delivering software and empowerment of your teams. We also are aware that a priscribed aproach may not always be the best one. Here is what we will do:
We understand that brilliant products emerge from a unique combination of opportunity and technology.
We will focus on the Entire Value Stream
– from concept to cash.
– from customer request to deployed software.
We will deliver a Complete Product. Complete products are built by complete teams.
We will measure process capability with cycle time. Measure team performance with delivered business value. Measure customer satisfaction with a net promoter score.
Healthcare Services
We understand healthcare and what it takes to run a digital hospital. We provide consulting in this field and help you adapt to the changing healthcare space. Below are some of the services we provide:
- We provide implementation consulting. As you embark on conversion of your existing IT platform we will be there to help you make this change.
Other Healthcare Services
- We assist insurance and medical services companies by convertingpaper claims into electronic files.
- Process includes processing of HCFA 1500, UB 92, NY C4 and Otherbills..
- HCFA 1500, UB 92 and NY C4 are double keyed to ensure accuracy.
- Data entry terminals have blocked access for internet, disk and CD drives. Keyersare not allowed to get cell phones or carry any paper and pencil in the keying area.
- Keyed data populated into the xml, which is transmitted back to the client via secured servers.
- Turn around time achieved : Less than 15 hours.Accuracy level achieved: 99.9%.Ramp up ability achieved: Less than 3 day